Project and Events Manager

New Orleans
Full-Time
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Position Title:  Projects and Events Manager

 

Summary:

Reporting to the Chief Administrative Officer (CAO), the Events and Administrative Manager will coordinate, and support Events Management, Public Relations, and Communications efforts for the Louisiana Cancer Research Center.  Success in this position requires a team-oriented attitude, excellent interpersonal and communication skills, attention to detail, and organizational aptitude.

The Louisiana Cancer Research Center (LCRC) was created by the Louisiana legislature to promote education and conduct research in diagnosis, detection, and treatment of cancer. LCRC is consortium partnership which includes LSU Health in New Orleans, Tulane University Health Sciences Center, Xavier University, and Ochsner Health.

Specific duties may include:

 

Meeting Management  

     Plans and manages logistical details for events of varying sizes, from small internal events to large-scale public gatherings

    Manages event budgets and agreements and assures adherence

     Creates detailed project plans, and monitors and reports on milestones

    Coordinates events with internal and external event service providers

    Serve as liaison for event-related matters, oversee event activities, act quickly to resolve problems, and follow-up on customer satisfaction.

     Evaluates event's success, using various tools including attendance and participation and use of surveys, interviews, and publicity

     Manages and/or operates meeting tools including but not limited to, online scheduling and registration systems and tracking tools and meeting room equipment

     Maintains participant databases for all events

     Coordinates and supports LCRC Speaker /Seminar Series, Scientific Retreats, Annual Retreats, and donor, survivor and community related meetings and events

     Supports fundraising event activities

Project Management

     Manages special projects as assigned

     Develops and implements project strategies

     Prepares, evaluates, implements, and completes action plans; resolves problems; and completes reports/deliverables.

     Ensures important tasks are assigned with clarity and that a proper chain of work is being followed to maintain continuity through various project stages

     Ensures timely completion of projects

     Provides coordination and support for annual report team and other team projects

     Serves as a resource to partners and team members to ensure successful project or program outcomes

     Facilitates the selection of external consultants and vendors as needed for special projects

     Manages project and program databases including CRM and/or other data repositories

 

Communication/Public Relations

     Coordinates, oversees and/or may make minor updates to website content as needed

     Oversees additions and changes

     Coordinates social media efforts and updates

     Works with Media and PR management to coordinate the creation and distribution of email blasts, flyers, newsletters, social media updates, and related       Plans, assembles, and maintains contact lists and distribution methods for faculty and researchers, administrators, related committees, members, and the       community-at large

     Works with and/or oversees annual report and other publication related workgroups

     Coordinates efforts and acts as liaison for public relations, communications, and media relations efforts

Administrative

    Cross trains and serves as back-up to Executive Assistant in coordinating the LCRC’s Board and various executive and committee meetings: may gathering agenda      items, preparing meeting minutes, and assist in executing voting decisions and resolutions

    Coordinate workflow processes, workload, and scheduling with other LCRC staff, and provide operational resource support and back-up for team members

    Provides administrative support as needed

    Performs related duties as necessary  

 

Required Skills and Abilities:

     Ability to create detailed project plans, monitor, and report on milestones while ensuring disruptions or delays are addressed effectively and timely

     Ability to effectively work within a team environment or independently as needed

     Ability to lead workgroups

     Excellent organizational and time management skills

     Ability to effectively manage multiple projects simultaneously while consistently meeting established deadlines.

     Excellent writing, editing, oral communication, and interpersonal skills Intermediate knowledge of and skills with technology including software programs for      communication, data collection, and decision making including, internet applications (e.g., Google Suite, SharePoint), Website Design, Microsoft Office Suite, Illustrator      and/or technology and applications that may be applicable to the responsibilities of the position

 

Required Education and/or Experience

    Minimum Bachelor’s Degree required

    Three years’ experience in any or all of the following: providing administrative support, meeting and event coordination, project management and/or program      implementation.

Preferred Qualifications:

    Bachelor's degree in Communications, Marketing, Digital Media, Project Management or related

    Experience in digital marketing and/or communications

    Experience in Events Planning and Management

    Strong project management skills with the ability to manage multiple projects

   Ability to bring structure to undefined priorities or areas of work