Position Title: Projects and Events Manager
Reporting to the Chief Administrative Officer (CAO), the Events and Administrative Manager will coordinate, and support Events Management, Public Relations, and Communications efforts for the Louisiana Cancer Research Center. Success in this position requires a team-oriented attitude, excellent interpersonal and communication skills, attention to detail, and organizational aptitude.
The Louisiana Cancer Research Center (LCRC) was created by the Louisiana legislature to promote education and conduct research in diagnosis, detection, and treatment of cancer. LCRC is consortium partnership which includes LSU Health in New Orleans, Tulane University Health Sciences Center, Xavier University, and Ochsner Health.
Specific duties may include:
Plans and manages logistical details for events of varying sizes, from small internal events to large-scale public gatherings
Manages event budgets and agreements and assures adherence
Creates detailed project plans, and monitors and reports on milestones
Coordinates events with internal and external event service providers
Serve as liaison for event-related matters, oversee event activities, act quickly to resolve problems, and follow-up on customer satisfaction.
Evaluates event's success, using various tools including attendance and participation and use of surveys, interviews, and publicity
Manages and/or operates meeting tools including but not limited to, online scheduling and registration systems and tracking tools and meeting room equipment
Maintains participant databases for all events
Coordinates and supports LCRC Speaker /Seminar Series, Scientific Retreats, Annual Retreats, and donor, survivor and community related meetings and events
Supports fundraising event activities
Manages special projects as assigned
Develops and implements project strategies
Prepares, evaluates, implements, and completes action plans; resolves problems; and completes reports/deliverables.
Ensures important tasks are assigned with clarity and that a proper chain of work is being followed to maintain continuity through various project stages
Ensures timely completion of projects
Provides coordination and support for annual report team and other team projects
Serves as a resource to partners and team members to ensure successful project or program outcomes
Facilitates the selection of external consultants and vendors as needed for special projects
Manages project and program databases including CRM and/or other data repositories
Coordinates, oversees and/or may make minor updates to website content as needed
Oversees additions and changes
Coordinates social media efforts and updates
Works with Media and PR management to coordinate the creation and distribution of email blasts, flyers, newsletters, social media updates, and related Plans, assembles, and maintains contact lists and distribution methods for faculty and researchers, administrators, related committees, members, and the community-at large
Works with and/or oversees annual report and other publication related workgroups
Coordinates efforts and acts as liaison for public relations, communications, and media relations efforts
Cross trains and serves as back-up to Executive Assistant in coordinating the LCRC’s Board and various executive and committee meetings: may gathering agenda items, preparing meeting minutes, and assist in executing voting decisions and resolutions
Coordinate workflow processes, workload, and scheduling with other LCRC staff, and provide operational resource support and back-up for team members
Provides administrative support as needed
Performs related duties as necessary
Required Skills and Abilities:
Ability to create detailed project plans, monitor, and report on milestones while ensuring disruptions or delays are addressed effectively and timely
Ability to effectively work within a team environment or independently as needed
Ability to lead workgroups
Excellent organizational and time management skills
Ability to effectively manage multiple projects simultaneously while consistently meeting established deadlines.
Excellent writing, editing, oral communication, and interpersonal skills Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, internet applications (e.g., Google Suite, SharePoint), Website Design, Microsoft Office Suite, Illustrator and/or technology and applications that may be applicable to the responsibilities of the position
Required Education and/or Experience
Minimum Bachelor’s Degree required
Three years’ experience in any or all of the following: providing administrative support, meeting and event coordination, project management and/or program implementation.
Bachelor's degree in Communications, Marketing, Digital Media, Project Management or related
Experience in digital marketing and/or communications
Experience in Events Planning and Management
Strong project management skills with the ability to manage multiple projects
Ability to bring structure to undefined priorities or areas of work