Executive Assistant

New Orleans
Apply Now



Under the overall direction of the Director and Chief Executive Officer (CEO) and routine guidance from the Chief Administrative Officer (CAO), the Executive Assistant performs, coordinates, and oversees technical and office administrative duties in support of the Louisiana Cancer Research Center (LCRC), including the provision of varied and complex office duties and providing highly sensitive and confidential support to LCRC’s key executives.   



Among the key duties are:


•         Provides high-level administrative support to the CEO in furtherance of the strategic efforts of LCRC

•         Manages various administrative duties for other key executive(s), including Chief Administrative (CAO) and Chief Financial Officer (CFO). Oversees the daily            administrative operations of the Louisiana Cancer Research Center

•         Manages executives’ calendars and schedules, and managesmeetings

•         Coordinates, schedules, preparesagendas, assemble supporting materials, and records meeting minutes

•         Arranges travelaccommodations, including flights, hotel reservations, and groundtransportation, and handles other related accommodations as needed

•         Collects documents and receipts, prepares travel and expense reports, and secures   reimbursements

·         Receives and screens communications to the CEO and other executive(s), including telephone calls and e-mail messages, and provide assistances using           independent judgment to determine those requiring priority attention

·        Serves as point of contact; prioritizes, channels, and facilitates communication with LCRC’s Board of Directors (Board), governmental officials, and other           stakeholders

•        Schedules and manages logistics for LCRC’s Board and Committee meetings; attends meetings and takes and transcribes minutes

·        Assists in developing and/or recommending office processes, procedures, and systems to assure the efficient operation of the administrative office

•         Drafts, reviews, andedits correspondence, memos, reports, and other documents

•         Independently responds to letters and generalcorrespondence of a routine nature

•         Assists with special projects and initiatives,coordinating and collaborating with various stakeholders across LCRC

•         Acts as the initial point of contact on behalf of the CEO andother executives

•         Researches and analyzes routine administrative projects and preparessummaries

•         Receives and distributes incoming mail; reviews and evaluatesmail to identify those items requiring priority attention

•         Performs related duties as needed





Required Qualifications and Skills:


Education and Experience:


·        A minimum of two (2) years of college-level coursework in business, administrative, general studies, office technology, or a related field and, three (3) years of          experience as an executive assistant, administrative assistant, office manager, or related experience




Qualification Substitutions:


Bachelor's degree from an accredited institution and a minimum of two (2) years of experience in an executive support or administrative management or related experience; a minimum of five (5) years of office administrative or related experience; or an equivalent combination of education and experience may substitute for the required qualifications.


Essential Skills:

·        Ability to exercise confidentiality and discretion

         Excellent administrative and organizational skills

·        Excellent interpersonal skills

·        Strong written and verbal communication skills

·        Ability to work independently with minimal supervision

·        Ability to pay attention to detail

·        Proficiency in Microsoft Office Applications


Highly desirableskills:


·        Related experience working in a higher education and/or medical research environment

·        Ability to exercise a flexible approach to responsibilities in a demanding environment

·        Advanced-level computer application and/or calendaring skills

·        Ability to manage competing priorities in a highly complex environment

·        Ability to consistently meet deadlines