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Guidelines & Deadlines

2017 Louisiana Cancer Research Consortium Scientific Retreat
Guidelines & Deadlines

 Deadlines:

January 2, 2017 – Registration opens

February 8, 2017 – DEADLINE to submit abstracts

February 20, 2017 – Notifications will be sent to all poster/podium presenters

February 22, 2017 – DEADLINE to register

February 22, 2017DEADLINE to submit Core posters ONLY for inclusion in abstract booklet

March 7, 2017DEADLINE for podium presenters to submit slides

March 10, 2017 – 2016 LCRC Scientific Retreat


Abstracts

Scientific awards will be selected based on abstract review.  Those who submit abstracts will be notified if they will be presenting a PowerPoint presentation during the program.

When submitting an abstract, identify the Field of Research from one of the following five categories:

Cancer Genetics
Immunology
Molecular Signaling
Population Sciences
Clinical and Translational Research

Formatting:

  1.  Abstracts should be one half page in length.  Summarize specific aims, research methodology, and result status.
  2.  Abstracts should include:  Presenter’s Name, PI, University Affiliation, LCRC Scientific Program Assignment, and the names of any collaborators.
  3.  Submit abstract entries in Microsoft Word format, .75″ margins, Times New Roman or Calibri, Font Size 11.
  4.  Abstract files should be named as follows:  presentersname_school_retreatyear (e.g. marysmith_Tulane_2017)

Submission:

Please submit your abstract to rbarre1@tulane.edu no later than close of business on Wednesday, February 8, 2017.  Only one entry per presenter will be accepted.

(Important Note:  Submitting an abstract does not register you for the retreat!  Make sure to also register for the retreat before February 22, 2017.)


Poster Presentation Guidelines

At this time we do not expect to limit the number of poster presentations.

Formatting:

  1. Posters should be 3′ x 5′ portrait layout, on photographic poster paper, and in a semi-gloss or matte finish.  Do not print your poster in landscape orientation.
  2. Alternate sizes and layouts are NOT COMPATIBLE with the display boards.  Presenters who prepare posters that are incompatible with the formatting guidelines risk being pulled from the program.
  3. CORE LEADERS: Please use the Core poster template provided for preparation of your posters and print at 100%.

Submission:

  1. Poster set-up is scheduled in the third floor ballroom at Xavier University from 3:00pm-5:00pm on Thursday, March 9, 2017.
  2. Posters will be grouped by research program and arranged according to the last name of the primary researcher/abstract author.  (Research Programs:  Cancer Genetics, Immunology, Molecular Signaling, Population Sciences, and Clinical and Translational Research.)
  3. Presenters will be given a display location and Velcro to mount their posters when checking in on the afternoon of Thursday, March 9.
  4. Posters should remain displayed until the end of the retreat on Friday, March 10, and a representative should be available to discuss the poster at all scheduled viewing sessions.   (Please see Retreat agenda at http://www.louisianacancercenter.org/news-events/agenda/ for the times of the poster viewing sessions.)
  5. CORE LEADERS ONLY:  Please use the Core poster template provided and submit posters in Power Point format to rbarre1@tulane.edu with Core Retreat Poster 2017 in the subject line by close of business Wednesday February 22, 2017, in order to have your poster published in the 2017 Resource Guide Book.

Podium Presentations

Podium presenters for the 2017 Scientific Retreat will be selected by the Co-Directors.  There will be one podium presentation from each partner institution.

Formatting:

  1. Please use the slide template provided to prepare your slides.
  2. A maximum of 20 slides is recommended for a 35 minute presentation, followed by five minutes for Q&A.

Submission:

  1. Power Point files for the oral presentations should be submitted to rbarre1@tulane.edu with Retreat Presentation 2017 in the subject line by no later than close of business Tuesday, March 7, 2017.
  2. Presentations received after this date or brought to the retreat by presenters cannot be assured compatibility or guaranteed a seamless presentation.